8 Daily Routine and Schedule of a Successful Real Estate Agent

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It’s 8 pm at night, and you just sit up and wonder, “Where did the day go?”. Relatable? You’re not alone; we’ve all been there.

However, as a real estate agent, you can’t afford that! At least not if you’re a successful agent.

Being a successful real estate agent requires you to have a routine by which you go about your day-to-day life. Here are the 8 daily routines and schedules of a successful real estate agent!

The Daily Routines and Schedules of a Successful Real Estate Agent!

Are you aware of the importance of daily routines to make a successful real estate agent? Well, you should! A successful real estate agent uses an organized and scheduled timetable to ensure their businesses stay on track. Learn how to schedule a day for maximum success.

1. Productive morning ritual

Waking up early in the morning

Top of the morning to you! This should be the first part of your day, from getting out of bed to getting dressed and ready to go. Let’s say, from 5 am to 8 am.

A regular, delightful morning ritual will get your day off to a good start. The world’s most successful people are usually early risers and have some form of morning ritual.

Use this opportunity to refuel your body and energize yourself for the hectic day ahead! Spending time preparing for your day will ensure that you are fully ready for whatever plans you have.

The agent lifestyle might be hectic, but starting the day mindfully will help you stay bright and ready for the tasks ahead.

Set yourself up for success by putting yourself in a high mental condition. We propose prayer, meditation, visualization, audiobooks, gratitude, journaling, and affirmations if you don’t already have a morning routine.

You must also remember your personal responsibilities. This could include tasks like taking out the garbage, walking the dog, driving your children to school, and cleaning up around the house.

It could even be jogging, walking, or riding your bike.

Just make sure to start your day with a focused ritual. Whatever it is, you need a routine to keep you grounded and start your day off with a positive mindset.

After this ritual, you can begin brushing, bathing, and getting dressed.

2. Quick Daily Overview

daily overview for realtor

You’ve showered and dressed for work. Now, Take your time now and visualize your day. Of course, things will not always go as planned, but give yourself a visual preview of what your day should look like.

You have now entered “work mode.”

Connect with your assistant or look at your day planner and go over your aims and outcomes for the day. Make and carry out your social media marketing strategy.

Spend some time checking your email and responding where necessary. Check to see if you have everything you could possibly need to be productive for the day.

To get a handle on the local market, start with the Hot Sheet.  By using platforms like BoomTown, you can see new listings, status changes, price updates, and more.

Begin cold calling, networking, and contacting previous clients. To generate new business, you’ll need to spend some time daily phoning prospects, referrals, and existing clients, and it’s best to do it before rush hour.

Also, practice scripts and role-playing instead of jumping in and talking to real people on the phone straight away. Role-playing can help you improve your negotiation skills, conversion scripts, and objection handlers.

Get your game face on!

These should be done between 8 am and 9 am as you sip your coffee or have breakfast. To save time, some of this can be done in the car as you drive to work; just make sure to get it done.

3. Block your schedule

Schedule blocking for realtor

Your day has started now; you’re in your office or at your firm, wherever your base of operation is.

It’s time to put your schedule in blocks. No distractions; just take time for setting appointments in order.  Preferably from 9 am to 10:30 am. It’s tempting to jump from one task to the next, but doing similar things in the same block of time is far more efficient.

Schedule specified time intervals for generating leads, following up on leads, responding to emails, showing appointments, and other meetings.

You won’t have to worry about fitting in more minor work between meetings this way. Because homes and properties come and go on the market every minute, you’ll need to alter your calendar quickly to accommodate everyone.

The same can be said for marketing efforts. It can be challenging to get back on track when you switch from building a marketing plan to fielding phone calls. As a result, focusing on one type of task at a time is a better use of your time.

Setting aside time for each task ensures that you will complete the important tasks even if other distractions arise.  Make a preference scale and stick to it to help block your schedule in time cells. Arrange your day’s chores in the order of priority to you.

There is a clear distinction between what you want to do and what you need to do. You’ll feel more accomplished throughout the day if you first complete the most essential task. It’s remarkable how doing one activity may significantly impact the rest of your day.

4. Get to work

real estate agent working

This is the main part of your day. It could be from 10:30 am to 4:30 pm. The significant parts of a successful real estate agents work can be broken down into:

Administrative Work

For specialized agents, i.e., solely a seller’s agent or a buyer’s agent, your administrative work will be specific.

For Seller’s agents:

Your job is to prepare a comparative marketing analysis report to research listings at various stages, determine a listing price for properties, prepare a listing presentation, coordinate with stagers, list properties for sale, host open houses, and represent the Seller during a buyer’s walk-through inspection.

For a Buyer’s agent: 

Searching the MLS for new and appropriate listings, touring new listings at least once a week or once a month to find suitable properties for the buyers, showing properties, walking through inspections, providing the buyer with important contacts, meeting with other agents in your brokerage to discuss listings, and meeting with loan officers to expand your network and establish a referral source.

Regardless of your specialty, a big chunk of your administrative are:

Creating promotional marketing materials for you or your properties, networking with potential clients and referral sources, brushing up on any new real estate regulations, setting up and adhering to a monthly budget, managing and posting on social media, and responding to emails, texts, and phone calls.

Generating And Following Up on Leads

real estate lead generation

Real estate brokers do not generate money unless they have clients; thus, maintaining a list of leads should be prioritized. Whether this list of potential new clients is the product of your marketing efforts, word of mouth, or returning customers, you must constantly be aware of where your next sale could be coming from.

If marketing activities generate most of your leads, you will need to market your services daily.

Following up on leads is critical after they are generated. Make time to contact the prospects you’ve identified as potential clients. This demonstrates your commitment to finding them the finest discounts available.

Playing The Middleman

Playing as middleman realtor

You will frequently act as a go-between for your clients, mortgage providers, and other real estate agents. You must be skilled in problem resolution and negotiation.

You must play the emotionally neutral participant to keep your client’s emotions in check. There is no way out of this role, no matter where you are in your career. It’s simply part of the job.

5. Take a Break

Business man relaxing

In between your working hours, take out time to rest a little. Take a brisk walk to mentally refuel before beginning your next task.

Take a moment to contact someone in your family, go through social media, have lunch, or simply relax.

Now we’ve handled the significant parts of the day!

6. Daily Wrap-Up


Close the day by reflecting on what you did and setting goals for tomorrow.

On days where you achieved as much as you planned to, give yourself a pat on the back. On days when it is the opposite, be honest with yourself and strive to do better the next day.

This should be between 4:30 pm and 5 pm.

7. Relationship building

Real estate local networking

You’ve left the office to go home to your family or out for drinks with some friends. Remember that you can still work during this time. A successful agent’s job revolves around how many people he can relate to.

Call past clients in the car on your way home from work to check in; nothing official. If you happen to pass by their houses, you could even say hello.

If you’re out with friends, don’t be afraid to approach new people, tell them about your work, hand out your business card, and engage them in conversation. It’s best to do this after people have been uptight during their regular working hours. You never know who has a house to sell or is planning to buy one.

You should be finished by 7:00 pm and on your way home.

8. Self Revitalization


Get home, take a shower and renew the day’s lost energy.

It can be by relating with the kids and the spouse, or just watching TV, playing video games, listening to the news, or even taking a deep bath. For some, it is as simple as eating a good meal.

Regardless of how you recharge, ensure you do this to get your body in shape for another day’s work. By 9:00 pm, you should be done with this and getting ready to go to bed. 

Have a good night’s rest, and be up by 5 am for another productive day as a successful real estate agent!


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